0:00

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unit just to store them that's what ebay

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are for think of it is your virtual parts

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app or ebay-motors dot com let's ride

0:25

brett mckay here and welcome to know the of

0:27

the art of manliness podcast in

0:29

the modern age people are bombarded with more

0:31

information or more person responsible

0:34

for managing that information than ever before

0:36

how do you stay atop your schedule work responsibilities

0:39

financial obligations and the spigot of media

0:41

that runs full force twenty four seven

0:43

will not only avoiding becoming overwhelmed but

0:45

actually using all that information to generate

0:48

better ideas advance your career and

0:50

generally improve your life for my

0:52

guess would say that the answer lies in having

0:54

of mind outside your mind his

0:56

name is yoga for tape and is the author of building

0:58

a second brain a proven method organize

1:00

your digital life and unlocked creative potential

1:03

to on the show t i o explains how each second

1:05

brain is an external resource

1:07

we installed most important checklist thoughts

1:10

notes ideas and insights you

1:12

choir generate explains how the second brains

1:15

supercharged as the historical practice of keeps

1:17

a commonplace book and how it improves your

1:19

productivity and well been by cutting stuff out

1:21

of your head off your bandwidth into

1:23

a place where he can actually put it to use

1:25

the others in was through the system of personal

1:27

knowledge management including the tools you can

1:29

use to capture information question

1:31

to ask yourself decide what to capture and

1:34

why recommends organizing what to capture

1:36

around action sensitive subject and

1:38

yahoo explains have the ultimate goal of having a

1:40

second brains to take what you put this treasury

1:43

and synthesize it into better ways to live

1:45

think act and express yourself

1:47

out show's over check it are shown us today when dot

1:49

i a slice second britain

2:05

right target for jay walking the show you

2:08

happy to be here so you got a book

2:10

called building a second brain a

2:12

proven method to organize your digital life and

2:14

on lock your creative potential does

2:17

all this idea that you spent most

2:19

of your adult life developing says concept

2:22

called the second brain so assert their

2:24

of what is the second brains

2:26

sure yeah so second brain

2:28

is an external outside your head

2:31

place the you trust

2:33

i suggested piece of software but it can really be

2:36

any kind of information storage

2:38

to or a place that you trust to

2:41

preserve and save all

2:43

the most important information and knowledge

2:45

that matters to you your ideas your insights

2:47

your life lessons realizations

2:50

your theories about how the world works your

2:52

book notes close you found we

2:55

are such just high volume

2:57

information consumers these days but i

3:00

would just ask your your listeners

3:02

are you to say really think about you

3:04

know what do you have to show for all that knowledge you

3:06

can you know where it where is it

3:08

can you point to it can you say what it

3:11

is can use it and for most

3:13

people they have a vague sense of

3:15

the things that they learn in the past but no

3:17

real record of it the i

3:19

did i i consume a lot of stuff and then like the

3:21

next day i forget about it or i've

3:24

created sort of a slapdash organizational

3:26

system where i like i'll save and readers later

3:28

but then i never do yeah you

3:30

know that that's a good point i think most people have

3:32

some semblance of this almost

3:35

everyone has a folder they keep things on their computer

3:38

the a bookmarks in their browser they have you

3:40

know the camera roll on their phone where they've taken

3:42

photos of you know interesting images it's

3:45

just it's so thirty there somewhere

3:47

it just needs a little bit of kind of organization

3:50

and centralization a you need a centralized

3:52

that little bit otherwise when it's

3:54

time to to find that you have to look like twenty

3:57

five different places you have your ip most you'll

3:59

have some for the some things

4:01

to external tools write a is

4:04

kind of heavy part of a second brain to to-do list

4:06

is part of a brain but you're like second

4:08

, tm what

4:10

she was is doing is like is that but

4:12

it's all in one place so you can go there and

4:15

see everything in one place i

4:17

have to go to different exactly

4:19

exactly and

4:21

you highly the book, there are historical ancestors

4:23

of the second brain there was one

4:25

called commonplace that

4:28

people in the the 19th

4:30

century used as a second brain

4:32

what was the commonplace book? how

4:34

it similar to you're with the brain?

4:36

and then like i guess the follow-up would be be how

4:38

does the second brain turbocharged?

4:40

this idea of the commonplace book yes,

4:43

this is what my favorite things talk about basically, you

4:46

know, i i i kind did a diy

4:48

version of this for a few just using

4:51

i think at the time like word

4:53

or google docs, just whatever i had available

4:55

but then i started get

4:57

curious, you know, it has anyone had this issue before

5:00

has anyone done something like this in the past

5:02

and i started really diving into the history and

5:05

history just discovered this discovered this isn't almost

5:07

ancient practice that

5:09

humans have engaged in the word

5:11

commonplace book actually

5:14

comes from ancient greece comes

5:16

from two or three thousand years ago when

5:19

you know they have these courts of law and these assemblies

5:22

these democratic assemblies and they would

5:24

just take notes on what happens you

5:26

know like the like the the meeting notes

5:28

or the that the court transcripts

5:30

and they would keep it in a common place

5:33

was like v place so

5:35

it's ancient and actually the word note that

5:37

word note is among the two percent

5:39

oldest words in the english language i

5:42

think about that it's it's as old as words like

5:44

fall or run or jump it's

5:46

like an ancient ancient work and

5:49

so you know starting thousands of years ago i started

5:52

tracing the history back

5:54

you know up through the medieval times when

5:56

there were these manuscripts that the monks

5:59

you know in churches and convents

6:01

would keep up through the renaissance

6:04

up through the enlightenment and all the way to the

6:06

industrial revolution examples

6:08

all three to those those arrows the

6:11

industrial revolution there was a very relevant

6:13

example which was kind of a resurrection of

6:15

is commonplace books and people like john locke

6:18

an , da vinci and others would just

6:21

keep a notebook it was just a simple

6:23

paper notebook where they would write

6:25

down it wasn't it wasn't so much journal

6:27

with like personal thoughts and reflection thus

6:29

one thing he was more like

6:32

copying and pasting and writing down

6:34

little snippets of insights

6:37

snippets of and metaphors in examples

6:39

and sacks and observations that

6:41

they would just find in the in the outer

6:43

world and just like today

6:46

the industrial revolution was this time that

6:48

educated people were trying to make sense of the world are

6:50

trying to make sense of how things were changing

6:52

why and so commonplace book

6:54

was part of their effort to make sense

6:56

of their world so i know i've

6:58

just been inspired by history and i think

7:00

we can now do the very same thing that that

7:03

people have done throughout history but supercharge

7:05

by you know by the internet and by technology

7:08

a , what they do with is commonplace books or there's there's

7:10

controversy this long ongoing philosophical

7:12

debate because vector socrates whether

7:14

you should write things down or not zoc

7:17

result will know you shouldn't write things down that

7:19

will weaken your memory but ,

7:21

been research that shows are actually when you write things down

7:24

it allows you to process the exact actually

7:26

i think better and embedded

7:28

more and your brain and then allows

7:30

you to sort of start taking these

7:32

ideas you been writing down and cross pollinate

7:35

in them come with new ideas css

7:38

was gone on his colleagues funny arguably well

7:40

why would i want to dislike record everything

7:42

is all just forget about it actually

7:44

no by recording that actually the

7:46

helps remember oh

7:48

absolutely that you know yeah i success site

7:50

in the book there's multiple studies that show

7:53

the act of writing something down has just

7:56

tremendous benefits

7:58

it's just reading into like no one else

7:59

you have to see it you don't even have the seed in the

8:02

future the moment you write

8:04

something down that the study that i site shows

8:06

benefits to your health people

8:09

who were in hospitals recovered faster

8:11

people who didn't have jobs got jobs faster

8:14

forgot promotions faster there are benefits

8:16

to your blood pressure to your sleep

8:19

to your objectives physical health

8:22

by since we just getting that the jumble

8:24

of thoughts and emotions and and you know

8:26

worries and anxieties in your head and just

8:28

externalising floating them

8:30

into into an external source so

8:33

that's one thing that's the great benefit that you get immediately

8:35

but then what i'm saying is you can get that benefit

8:38

but then also the additional

8:40

he'd get future benefits such as

8:42

reviewing and reflecting on what you learn in the

8:44

past such as incorporating we've written

8:46

down in the future into your writing or into your

8:48

speaking or into your product development

8:51

dirt into your business building that

8:53

like you've just some benefits now and you get the

8:55

benefits later which to me as a is a pretty

8:57

good deal edu me point

8:59

is is important for people to were

9:01

living the twenty first century to do because

9:04

i just said we're just we have a lot of information

9:07

and a lot of the of books have been written

9:09

about sir and personal finance management

9:11

personal time management's we

9:13

say now the time people nice arts scene about personal

9:16

information management exactly

9:19

yes yeah in a you look at

9:22

the past few decades of history it's

9:24

like one by one these practices

9:26

have gone from you

9:28

know only for companies are organizations

9:31

are only for the elites in kind

9:33

of been democratized and found

9:35

their way onto the individual level the ones

9:37

you mentioned the finance used to be for

9:39

the see a photo of a huge corporation now

9:42

each of us has personal finance

9:44

we have the tools in the knowledge to think about our

9:46

personal investment portfolio

9:49

when our personal spending the personal

9:51

computer computers used to be

9:53

is the easter take up a whole room and can

9:55

only be of at the only people could afford them

9:57

were huge companies now each of us

9:59

has practically a supercomputer

10:01

on her desk in and in our pockets so

10:04

, like one by one these superpowers

10:06

have been democratized i think

10:08

it's time for personal knowledge management's

10:11

you know in the past knowledge management was something huge

10:13

companies would think about how do we you know share

10:15

knowledge across our divisions across our teams

10:18

but now one individual

10:20

has so has access to so

10:22

much information so much

10:24

knowledge that we can and

10:27

i think must start to think about

10:30

how does information gets shared across mean less

10:32

how did knowledge get preserved

10:34

and cultivated in distilled you know through

10:36

the future to very new idea the people but

10:38

i think it's a massive years

10:40

long trend that we're all going to be affected by

10:44

i can go to my own life where mean

10:46

neglect the my personal information

10:48

management cause , just a bunch

10:50

of unnecessary headache and it caused

10:53

me to are necessarily reinvent

10:55

the wheel them here's an example i thought of when you were talking

10:58

describing that it sometimes my

11:00

sixteen families together for a

11:02

birthday birthday i we order

11:04

we but every time we do

11:06

that we have to figure

11:08

out well how much food do we need

11:11

because yes it if we we just

11:13

would have saved what we ordered the previous

11:15

time because it means the same number of people

11:17

to come every to time i

11:19

wouldn't be spending an hour trying to figure out woohoo

11:22

many rubes do we need how many you

11:24

know orders the potato salad do we

11:26

need as enters as trivial example

11:29

but i think it highlights that if you have

11:31

a way to manage your information it

11:34

can make your life a whole lot easier

11:36

no i love that example uses some of my favorite

11:39

examples you know i i

11:41

have a similar one one of my are kind of oldest

11:43

and most use notes is a packing list

11:45

for trouble and it's it's kind of

11:47

it's kind of obvious and yet

11:49

unusual everytime i go on a trip basically

11:52

i forget something and every time forgive me

11:54

i go okay good i forgot an umbrella

11:56

let me go get that known as to search

11:58

for travel usually just pops

12:00

up and i just add the item

12:03

that item forgot onto the list so overtime

12:05

so overtime improving i'm getting

12:07

better at my ability to the

12:10

pack for travel and this is a key

12:12

part without having to quote unquote

12:14

keep it in mind like

12:16

the this is the key thing you don't want to use your precious

12:18

brain space for that you want to

12:20

use an external tool i i actually think you know

12:23

most people tend to think of these super sophisticated

12:25

high high and mighty uses

12:27

of a second brain i think of packing less

12:29

i think of grocery lists i

12:32

think of you know shopping list

12:34

is mundane everyday things that

12:36

you can start there which starts

12:38

to kind of free up brain capacity

12:40

which then you can use are free

12:42

to bring capacity armies more sophisticated

12:45

you know he's cases where

12:47

would these sophisticated use cases these are things

12:49

like life projects you might have read it could

12:51

be yes i'm your redesigning

12:53

your house or redesign a room where

12:55

you can have a second brain place

12:58

for that you're thinking about changing

13:00

careers or you have the have all this

13:02

information that you've collected you you're

13:04

able to start seen connection between different

13:07

stuff and you're able to better

13:09

make decisions because you have all the information the information fingertips

13:13

oh man i wish more people would understand we to

13:15

said it is this the kind

13:17

of that one of the deep implications of this

13:19

is like

13:22

you know we're we're one holistic

13:24

human we can do were different house

13:27

you might be you know i have a half a father

13:30

and husband and then a business owner

13:32

and then a writer you know you

13:34

may have may dozen or dozen or different has

13:36

you were it's one it's

13:38

one soul it's one human being

13:41

one's psyche that is in common between

13:43

all these things so

13:45

this often happens when people have

13:47

been using a second brain for while some

13:49

weeks or months a certain notice where you

13:51

to said patterns it is or

13:53

to notice oh there's a pattern

13:55

across these different areas of my life

13:58

such as something that i seem to be interested

14:00

in or question i'm i'm

14:02

passionate about answering or the

14:04

same lesson or principle that keeps popping

14:07

up again and again in if you can notice

14:09

that if you can if you can identify

14:12

it a little bit earlier that

14:14

means you can start to act and and

14:16

then information you can start to you

14:18

know make decisions and take actions

14:20

based on that insight into yourself

14:23

and save potentially years potentially mean sometimes people spend

14:25

years trying to find their life purpose

14:28

or what they really want or who they really are

14:30

which is wonderful but i essays

14:33

is the starting with this kranz you know ten year

14:35

plan or life goal or whatever just

14:37

start by noticing why

14:39

is a rising in your subconscious

14:42

through the mundane things that you notice

14:44

and care about and that resonate with you

14:47

on a day to the level another thing

14:49

to the second bring does so to yeah you

14:51

as a person you're you're one soul we have

14:53

these different had to where we also you're

14:55

a temporal being near different

14:58

temporal parts of your rights of like a future

15:00

self or your recent the now

15:02

when you're thirty in the well this this

15:04

is powell come in handy column eighty

15:07

i liked it i like to hold onto the israeli media new

15:09

podcast about end of life decisions

15:11

and like how to manage your state or whatever yeah

15:14

it's not going to be useful for you so much when you're twenty

15:16

two and have no family doing

15:18

our doing our lot of this for my future selves

15:20

he might he might want to know this exactly

15:24

exactly you know the this is biased

15:26

we have as humans which is called are

15:28

novelty bias right

15:30

which is we and is so deep and

15:33

how we think and how we live in the world it's practically

15:35

invisible if you think about anytime

15:38

you make a decision or taken action

15:40

most people most of the time or relying

15:43

on information that they just encounters

15:46

the like this hour or maybe today

15:48

or maybe in the past week that's

15:51

completely natural that's what's with where you have top

15:53

of mine as we can remember but you

15:56

know when you go to make a decision will say about your career your

15:58

business what are the chances the

16:00

the best idea the best

16:02

choice is one that you thought

16:04

of just now

16:07

just recently so , can think

16:09

of along the lines of what you're saying i think of a second

16:11

brain as a system

16:13

for countering novelty bias

16:16

if it's like the antidote am i

16:18

find when i'm working with my notes i'm

16:21

just as likely and likely and people who

16:23

work with me point the south the notices

16:25

i'm just as likely to use a note in digital

16:27

note from five years ago as one from

16:30

this year i'm just as likely to use

16:32

a note an idea from six months ago as

16:34

one from this which is so

16:36

unusual the dust that's kinda what a second brands

16:38

all about or saucer walking

16:41

through the process of building and maintain

16:43

and second brand second brand think though

16:45

the thing up people they

16:47

get hung up on least in my husband my

16:49

personal i'm i'm a universal

16:51

icing for my personal experience the

16:53

thing that get hung up on his the software

16:55

or apps are going to use for your second

16:58

brain does he go online and you

17:00

might search like person information management software

17:03

in a see like seven different options are

17:05

there like is there like one best note

17:08

taking second brain app

17:10

out there or is it just whatever whatever

17:12

works for you you know if

17:14

there is so is not there snow

17:17

is not one out to rule them

17:19

all and i figure you're completely

17:21

right the belief that there is and

17:23

the search for that one ultimate app

17:25

derails people for derails long time

17:28

a long long time so of

17:31

a few things so first so first it's important

17:33

to recognize that your second

17:35

brain is not one hour it

17:37

can never be i mean the average person

17:39

uses between one and two dozen apps

17:42

software programs per day think

17:44

about that you know some for writing

17:46

google docs some for reading the kindle

17:49

app or a relator up some

17:51

for storing information some for

17:53

sharing information social media sites

17:56

you know editing programs photoshop

17:59

all these different the where

18:01

programs and to think the schools are all information

18:03

management apps all of them so

18:05

the think that you're gonna replace all these

18:07

highly capable specialized platforms

18:10

with one is just ludicrous less

18:12

the first thing that does just that

18:14

acknowledgement freeze people off that they're

18:16

going to use a constellation of

18:18

different apps always but , will

18:21

say there is an important place for one up which

18:23

is your notes after digital notes offices

18:25

apps like evernote or notion

18:28

or obsidian or apple notes

18:30

google keep microsoft onenote

18:32

it's like a it's like a specific category and

18:35

when it comes to choosing your digital notes up there

18:37

are up there kind of frameworks that we can use

18:39

actually have a three part series

18:41

on my youtube channel called how to choose your digital know

18:43

that and we consider we

18:45

kind of place people into for archetypes

18:48

is kind of like a personality quiz

18:50

that people can have fallen to you're either an architect

18:53

your gardener you're a librarian

18:55

or you're a student and i can

18:58

i describe each one of those archetypes once you

19:00

have one archetype that you identify with than

19:02

the choice actually becomes quite clear and

19:04

i recommend some you know a handful of very

19:06

specific apps for each one okay

19:08

so you're so busy yet to find the after works

19:10

for you that suits your personality it's gonna be

19:12

different in this this know taking up

19:14

is where all the stuff that

19:16

you capture with these different apps you

19:18

might be using whether it's a a read later

19:21

up highlights from your amazon

19:23

kindle what's great about all these

19:25

out as as he can work together so can

19:27

highly unique on kindle you can import that

19:29

into avenue or

19:31

google keep for example correct exactly

19:34

that's one of the most common starting points it's

19:36

actually one of my earliest starting points is if

19:38

you read ebooks any kind of ebook for

19:41

example you know kindle books on a on

19:43

a kindle or like the kindle app an

19:45

ipad or iphone if you're reading

19:47

those books it's so easy to just had just had

19:50

you just put your finger down drag it and

19:52

it turns yellow but a lot of people

19:55

infected almost no one knows

19:57

that there is a simple way

19:59

you all at once en masse

20:03

in a completely automated way that doesn't

20:05

require any manual work you can imports

20:08

all of those highlights from all the books

20:11

all the kindle books you ever read all of once

20:13

to indonesia and that

20:15

way what you're doing is year you're getting that

20:17

work you've done i mean reading a book is hard

20:20

right in in the age of distraction that we

20:22

live in reading a book is like an accomplishment

20:24

i think and in your decently if

20:26

you're adding highlights so

20:29

obvious why not put an extra you know

20:31

one percent of work to import

20:33

those into your notes up and then you have this life

20:35

long record of the ideas

20:37

in the quotes in the inside seen the in the advice

20:39

that you found most value and

20:42

it's within also in your browser the internet the i know

20:44

a lot of people will find this article like i

20:46

was really good i , remote escalator

20:48

usually the book market bite and divide

20:50

book more things my browser is just goes to

20:52

this abyss that doesn't on there were look

20:54

at it again for like things like

20:56

get with pocket pocket

20:59

as a as a cool off you can use a sort of creates

21:01

a digital magazine for you to

21:03

go back and read through articles you wanted to check

21:05

out again and again with i think some of these

21:07

relator apps like pocket you can

21:09

import the article that you

21:12

saved into your main

21:14

know taking affleck evernote that's

21:16

exactly right so is yeah there's always a starting

21:19

point some for some people it's you know

21:21

highlights from you books but then once

21:23

you have this central repository

21:26

the second brain is her to realize oh i

21:28

can do that same thing everywhere i

21:31

can pull from many

21:33

sources as many sources as i want and

21:36

so then they start you know using pocket or

21:38

in the paper for on posts

21:40

are online articles and or news articles then

21:42

there's tool that you can do a for you tube videos and

21:45

you tube transcripts then you can do for podcast

21:47

and one by one you start realizing

21:49

oh each of these sources of information

21:52

that i consume is is a source it's

21:54

an input and by the wait

21:56

no no one company wants you to

21:58

do this right i think this

22:00

is the reason that i had to create a course on

22:03

it now read a book still apple

22:05

doesn't once you orla

22:07

say amazon doesn't want you to save

22:10

your highlights in some place that you

22:12

control the you'll always have access

22:14

to no matter what amazon does rights

22:16

apple doesn't want you to do that face for doesn't want to do

22:18

that twitter doesn't want to do that so known

22:21

as making it easy because they want

22:23

to keep all the data and have a bee in their proprietary

22:25

system so kind of like you're

22:27

you're like kind of hacking i mean there's nothing

22:29

illegal here obviously this is all you know

22:31

completely legitimate but you're sort of

22:33

sacking and connecting

22:35

and customizing how these different

22:37

apps talk to each other all with the

22:40

goal of having your knowledge

22:42

library is how i think of that your knowledge collection

22:45

and a place that no one can mess with it knowing

22:47

can take it away from you knowing can can

22:50

lock down access another ,

22:52

powerful capture tool is your smartphone

22:54

camera do things i was i've been employed

22:56

i've i figure this out whenever i'm taking pictures

22:59

randomly i just figured out recently the

23:01

i phone when you take a picture there's text

23:03

like it recognizes that it's tax new be like you want

23:05

to see this as see this on we this is due to stuff

23:08

but i guess to say that you can use your smartphone

23:10

to take pictures and import text to

23:13

your notes i've done this before i go if i've been why boarding

23:15

with the group of people take a picture of a whiteboard

23:18

and then use that my notes exactly

23:21

, mean that that i couldn't agree

23:23

more the camera on your smartphone

23:26

is probably the most effective

23:29

what effective call what i tool that

23:31

has ever been invented i mean it

23:33

is it is perfect it's always on you it

23:36

takes no special effort to use

23:38

all of it gets saved which are you know when

23:40

a central place which is your camera roll and

23:43

you know probably seemed to google photos

23:45

or apple icloud or somewhere

23:48

those photos are easily shareable they can

23:50

be edited that he said there's new features

23:52

coming all the time work and read text

23:54

which can then be copied and pasted i

23:56

mean it is the most is that it's an

23:58

incredible era for this

24:01

this idea of knowledge capture

24:03

i think your your camera smartphone

24:05

is the ultimate casual there's a quick break

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26:33

and now back to the show okay so

26:35

we've talked about the tools you're going to use your and have one note

26:38

taking out that is going to be sort of the central

26:40

location for your second brain

26:42

and then you can use varying different other apps

26:44

to collect information let's

26:47

talk about the process of building your second

26:49

brain and you have this method called code

26:51

which is an acronym and the seeing code

26:53

stands for capture and we've been kinda

26:56

talking about how to capture the tools are going

26:58

to use to capture both talk about this

27:00

what sorts of things are we capturing

27:02

like how do we decide what

27:04

we scabs writing this little boys people get

27:06

overwhelmed are like mom to capture all the things and

27:09

then your second brain becomes useless cause you

27:11

just have the whole universe and your second

27:13

bring us not useful to how do

27:15

you decide what to capture and what not

27:17

to capture yeah great

27:19

so so as we just talked about you know

27:21

capture has become a radically easier

27:24

in the past ten or twenty years we

27:26

capture all day long whether we want to

27:28

or not right every email who

27:31

which enters your inbox in a way as been

27:33

captured every tab

27:35

in your browser every photo you take on

27:37

your smartphone every he now

27:39

file or pdf the you download every

27:42

book martha you save all as it is

27:44

is been captured but then

27:46

that creates a new problem which is then what

27:48

to do with that the immensity of information

27:50

the you captured and this this

27:53

as you said my my methodology comes in so

27:55

it's code which stands for capture

27:57

organized still and express

28:00

basically a work information

28:03

comes in with the see then

28:05

, gets it moves onto the next stage which

28:07

is organized than once is organized

28:09

and moves onto the next stage which is still

28:11

and finally it ends up and express which

28:14

stands for expressing those ideas

28:16

or that knowledge through your own choices

28:18

your own writing your own

28:20

speaking your own productivity

28:23

so we can go through those one by one if you once but

28:25

it's once but a it it's a a workflow

28:28

for turning inputs is kind of

28:30

raw unfinished inputs

28:32

into outputs that accelerate

28:35

your career and bring your business in your life

28:37

to the next level okay so yeah i

28:39

want to talk about the so capturing it's really easy

28:41

i think in the book you talk about you know you

28:44

should isn't we're for sorting out this like capture

28:46

with abandon like didn't the habit of

28:48

cat something like that i feel like i should capture

28:51

that didn't go as and capture it's it might be

28:53

more than you really need but

28:55

it's getting you it's it's help you develop

28:57

that skill of capturing but

28:59

then as you do the second brain process

29:01

this code process you'll begin to refine

29:03

to be able to figure out how he wisely on the top of

29:05

that only that's of and he says

29:08

you like on average each after just just

29:10

to notes per day that's it yeah

29:12

i think most you'll probably get to that point because you

29:15

be doing this for for years you know you

29:17

really know what's important to you and i what

29:19

what you need to capture what not to capture i

29:22

, that's exactly right so yeah most people go

29:24

through a couple stages they go through a

29:26

and information affording states

29:28

kind of like in our house hoarders

29:31

they go little go little crazy with

29:33

it they kind of capture everything and and

29:35

it's it's all things which ,

29:38

is actually fine it's actually good

29:40

to go through a a period

29:42

of information gluttony because

29:45

he is sort of see all the possibilities than

29:47

most people if they keep going quickly

29:50

realize it

29:52

would just by seeing all the stuff that they've accumulated

29:55

at there's really no point to that there's

29:57

really no points if you capture

29:59

everything you might as well capture know

30:02

right if you value everything equally

30:04

than you're really valuing nothing what

30:07

it means to to build a second

30:09

brain is to take on what i call the must

30:11

have a curator the think about syria

30:14

you're a curator for save a museum

30:16

is very very picky don't

30:18

just take up anything off the street you

30:20

you make sera sera eating choices

30:23

you're very selective very picky

30:26

writers this principle that in

30:28

any set of information the

30:30

value is not evenly distributed right

30:33

when you read a book the value the

30:36

information is not evenly distributed

30:39

where you listen to the spa just the value

30:41

of what i'm saying is not evenly

30:43

distributed some points are much

30:45

much more valuable than others and

30:48

if you follow that principle it's healthy what to

30:50

capture it and and yes

30:52

this takes practice it takes judgments takes

30:55

wisdom honestly but it is a skill

30:57

and it's a skill you can get better at overtime simply

31:00

by asking yourself the question i was asked myself

31:02

is what is the one percent of this

31:04

that holds most of the about the

31:06

one percent of this book this podcast

31:09

as course this life experience instead

31:11

of trying to write down a hundred percent which will just

31:14

you know create all this work in the future

31:16

for me to make sense of i just tried to write

31:18

down the one percent best points

31:22

gotcha okay that's capture

31:24

the school you can develop so we use

31:26

for sorting out capture lot as you do this

31:28

code process your refined what you capture

31:31

the next part of this code process is organized

31:33

as we're adding a lot to get stuck in this a

31:35

while back ago the stuff that

31:37

i organize it so i can find it when i needed i've

31:40

had this problem i've tried different things

31:42

right studies these phases roma going

31:44

to digitize all my paperwork

31:47

that i have so treated like this digital

31:49

file cabinets and it is just so

31:51

i don't know how to or am i okay right did we have like a business

31:54

folder and how to divide the had i subbed by

31:56

the business folder and that hurts you

31:58

say that sort of olds file

32:00

cabinet mentality not particularly

32:03

useful you offer something a brewery

32:05

for organizing that is based around actions

32:08

why is organizing around action

32:10

more sectors and organizing by topics

32:13

whatever yeah i think

32:15

it is a lot of insects this

32:17

insects this exact situation that

32:19

most people are in when they when they come to me

32:22

they have captured a bunch of stuff and it's like now

32:24

what and v framework

32:26

that i have is called para for how to organizers

32:28

that's p a r a i made

32:31

a big fan of four letter frameworks if you couldn't

32:33

tell him that stands for basically

32:36

the the categories of action

32:38

in your life every

32:40

person that i met so far has

32:43

the v for things projects

32:45

the things that they are trying to achieve

32:47

or build the outcomes are trying to create

32:50

they , areas areas of responsibility

32:52

things that they're responsible for kind of more

32:54

long term overtime overtime have

32:56

resources useful kinds of information

32:59

that they drawn to to both

33:01

manage their areas and move forward their projects

33:04

and in the have our class the of stuff from the past

33:06

that they want to keep around for reference

33:09

but otherwise don't once you clutter up their

33:11

up in i think the reason

33:13

para has been so impossible and so

33:16

definitely you know the single

33:18

thing that i've created us most popular

33:20

it's most popular blog post on my blog

33:22

the most popular single idea is

33:25

that most people try to organize

33:27

information according to subjects

33:30

and i think this comes from school and it comes

33:32

from libraries they think okay

33:34

this is this goes under design this goes

33:36

under psychology is goes under goals

33:39

this goes under on and on marketing

33:41

the schools under entrepreneurship it's

33:43

like they act like they are you know

33:46

that the librarian who's making

33:48

the shelves in the library and

33:51

that really doesn't work it really doesn't work because

33:53

what i'm focused on his personal

33:55

knowledge manager personal

33:57

is the key the way that an indian

33:59

the usual should organize knowledge is

34:02

completely different from a team

34:04

a company and organization a library

34:07

or governments and the main

34:09

difference is that the reason it's worth

34:11

capturing information as individuals as advance

34:14

our goals i really think

34:16

that is the main purpose were trying to

34:18

live a better life were

34:20

, to achieve certain things

34:22

in our work or business and

34:24

therefore information all information

34:27

should be organized according to those

34:29

projects in those goals are you to

34:31

give us an example of a project and

34:33

this gives them into does discreet it be like

34:36

an american idol the website

34:38

for example yeah so

34:41

i love it let's do a concrete example so

34:43

here's an example many people would

34:47

come across the quote this is a common

34:49

one say in a book they highlighted

34:51

quo and they say this is cool what

34:54

they will do almost in every case

34:56

is see that in a folder or

34:58

give it a tag that it's just quotes

35:02

right like a big folder

35:04

and opa quotes is are all my quotes that

35:07

is not what you should and here's why

35:10

it doesn't really add much value

35:12

to have all your quotes in one place like

35:15

like why why do you need dozens or

35:17

hundreds of quotes and one giant

35:20

repository you really don't what

35:22

i would have people do is at

35:24

the moment that they are organizing

35:27

saddened that note that has that quote

35:29

ask themselves rights at the in

35:31

generally you can ask yourself one question

35:34

for every not the take i found that a

35:36

over the long term if i ask myself multiple

35:38

questions you know what category does this does in

35:40

with subject is a really to at really the different

35:42

tags that's not gonna be sustainable

35:45

so you have one question that you can ask yourself

35:47

and that question in my opinion should be what

35:49

is the project her goal that this quote

35:52

this going to help me make progress on right

35:55

so one of the answers might be as

35:57

you said a website many web sites

35:59

have club quotes from you know customers

36:02

quotes from you know people from

36:04

the past quotes from i

36:06

dunno leaders in your in your industry

36:09

so just take that one moments in ask what

36:11

is the projects such as a website that

36:13

this causes gonna be useful and put it in the

36:15

folder or add the tag for that

36:17

specific project which means later

36:20

that day or week or month when you come to

36:22

work on that project instead of being like oh

36:25

sauce let me think of some that good ideas

36:27

from nothing you're starting with this kind

36:29

of like batch of ready need ideas

36:32

including quotes the you are you prepared for so

36:34

that you are they know if

36:36

it's if it doesn't fit the project the need

36:38

go down that list a world as his blog to an area

36:41

and , he said area that this is a sort of the

36:43

a sort of a general it's of that

36:46

general but it's like it's it's it's a thing that's related

36:48

to your like the of it's or of general responsibility

36:51

force in that can change over time

36:53

right so you can area can be like kids

36:56

could be business it could be

36:58

music and then there's no specific

37:00

project assigned to it but it's something you're interested

37:03

in are relevant to you so it is

37:05

that quoted as in that project like well finity

37:08

any these areas and organize their exactly

37:11

yeah see just go down the at the you know that

37:14

the para categories often

37:16

you write something doesn't that doesn't have a project

37:18

there's no project you just kind of interested

37:21

in the subject but then i would ask okay

37:23

is it any kind of long

37:25

, life responsibility and these

37:28

athletes and the be long term like being

37:30

a spouse is an area of responsibility being

37:33

a father being a homeowner some

37:35

other areas of responsibility i have our

37:37

my health or my finances

37:39

or my hobbies or my car

37:42

or my you know this be

37:44

different think of elect the sas the you were

37:46

in your life and austen

37:48

those have information really doesn't the

37:51

like i know i became a homeowner couple years

37:53

ago it is just

37:55

staggering how much information

37:58

you have to keep track of as a homeowner

38:01

oh yeah it's like a part time job there's just passwords

38:04

to remember that what kind of light

38:06

bulb to use maintenance schedules

38:08

who you call when the thing brakes it's like

38:10

it's like it's so

38:13

this is a a category information i save all

38:15

the time you know we just be cleaned

38:17

are rugs and i put into my notes

38:20

okay the dislodge local laundromat

38:22

has a year six x commercial

38:24

capacity washer right

38:27

which took me awhile to find now

38:29

going to see that in my notes under you know

38:31

home maintenance for the next time that i go to

38:33

d clean are rugs i have that

38:35

information a hands i'm

38:37

in our resources these are just

38:39

things you want a reference in the future is that that can be like packing

38:42

list that we're talking earlier that mundane stuff

38:44

packing list food order list

38:47

list that you whenever you're going on

38:49

vacation with your the things i gotta do before leave on vacation

38:51

you'd put you under resources exactly

38:54

vs it's like a catchall it's almost like a miscellaneous

38:57

and i like toward resources because it just reminds

38:59

you okay even though this though this miscellaneous

39:02

kind of other categories you still

39:04

wanna see things that are nice like

39:06

i save stock photos so when i go to

39:08

make a thumbnail for a blog post by has already

39:11

i see packing list packing same ideas of christmas

39:13

presents you know that i find throughout the year

39:16

so into summer comes around instead of our shoe

39:18

what do i get zone so i just go

39:20

into my christmas presents you

39:22

know notebook and i have all sorts of ideas people

39:25

might my family and friends become the most thoughtful gift

39:27

giver when in fact in just have just

39:29

have where i save you know ideas

39:31

of good christmas gifts yeah

39:34

it's it's everything they're interested in everything

39:36

the you're curious about everything you're learning about

39:38

which is all important you just don't want to cluttering

39:40

up your more actionable

39:42

categories like projects in areas it's kind of like

39:45

tucked away and out of sight out

39:47

of mine but it's there when you need it and

39:49

then you have the archives mrs for completed projects

39:51

for maybe there's nary realize that you no longer have

39:54

an interest in are no longer responsibility for

39:56

and that's you so lucky because you know you

39:59

can share that stuff are you i can be useful for

40:01

someone else so someone else to do a similar project

40:03

by well here's the things that i used with that projects

40:05

or let's see i'm of the about this with an area

40:08

so maybe area his father we

40:10

, be a father to certain point in your

40:12

father career where your kids are out

40:14

on their own and years in a really

40:17

not thinking about baseball practice and

40:20

am buying clothes for school but

40:22

you can archive that stuff because

40:24

maybe your kid want to use or maybe the at

40:26

of at young mint tea

40:28

that could use that information only

40:31

totally yeah i think that this is that both

40:34

the amazing thing amazing the hard thing about

40:36

digital information is he never really

40:38

have to throw anything away right

40:41

is a different from like organizing your house

40:43

like if you're if you're familiar with the marie kondo

40:46

you know con mari method the

40:48

her method is a method for throwing things away

40:50

because you have to because physical space

40:52

is fundamentally limited where is digital

40:55

space is not as

40:57

fast as we accumulate information v

40:59

storage space that we have access to on

41:01

are hard drives on external drives in the cloud

41:04

is always increasing so you never

41:06

really have to throw anything away but

41:08

that creates this problem were

41:10

just because you'll have to throw something away

41:13

our our digital world are digital

41:15

space is start to fill up with so

41:18

much junk that we can

41:20

even we can even see the forest for the trees

41:22

we can even in a weed through

41:24

the chaos and complexity of all the stuff

41:27

on and so the archives the archives of like cold

41:29

storage it's like a basement

41:32

that you never go into that is dark

41:34

in allies rarely visited

41:37

you still want to keep stuff for you

41:39

wanted to be nowhere in your your

41:41

space nowhere cluttering up what

41:43

you're doing ah everytime like

41:45

you said you finish your projects are you cancel

41:47

it or you postpone it or an area

41:50

of responsibility kind responsibility becomes

41:52

no longer active for example you move out of the

41:54

house or relationship ends

41:56

are you just move on to a new phase of life you

41:58

just get those those there's no

42:00

have to do extra work not deftly know how to organize

42:03

them because they're the just become inactive he

42:05

just moved them en masse in

42:07

one second over to the archives are

42:10

now we you always have access to anything from the

42:12

past but you also have a clear

42:14

space to be practice or

42:16

is that organize so we don't capture

42:18

we don't organize and sally you can capture an

42:20

organized the same time as can be one room and take

42:23

a picture and then you put it into that

42:25

parra framework ah

42:27

, next part of code is distilled remember

42:30

what you mean by the still yeah

42:32

so this yeah so one that people most often this

42:35

they see capture okay that makes sense

42:37

organize i make sense within distill

42:40

thus does not a word that we use you

42:42

know commonly day today the

42:45

and what it refers to is really

42:48

critical thing when you're dealing with this

42:50

fine with information for like the average

42:52

person consumes over thirty gigabytes

42:55

of data per day equipment

42:57

of a hundred and seventy four newspapers every

43:00

single day when , dealing

43:02

with these kind of industrial quantities

43:05

of information if you only

43:07

collecting you collecting no

43:10

organizing system is ever gonna see the even

43:13

the best organizing system eventually will

43:15

be completely overwhelmed at some

43:17

stage or another and i like to do it after

43:19

organize used to distill you

43:21

have to boils what that means is boiled

43:24

down the contents of your notes to

43:26

their essence you

43:28

you decide you distinguish between

43:31

the points or the ideas or

43:33

the part that really truly matter

43:36

the really important and interesting and surprising

43:38

and everything else that isn't are

43:40

you can think of it like like finding the signal and the noise

43:43

finding be the most important

43:45

juice from that notes the

43:47

stick skill and it takes judgments

43:49

buy into you do you're not really

43:52

gonna be able to move onto the the files stuff

43:54

which is to take action on of the instead

43:57

the distilling this involves you can eat you can

43:59

see you

43:59

the article

44:00

from some , you read

44:03

you can go back and does bold passages

44:05

that you think of that are important you

44:07

can highlight passages passages

44:10

you think are really important specific that

44:12

the best you can do is take that article read

44:14

through it and income of than executive some

44:16

yourself like subs for bullet points that

44:18

summarize what does articles about wise and port

44:20

why it's important to you exactly

44:22

, he is the isolating everyone

44:25

knows what highlighting as everyone has done highlighting

44:27

highlighting is is kind of in some ways the

44:29

universal language of distilling

44:32

it when you come across when you're reading a book

44:34

or less a textbook in school you come across

44:36

a highlights whether it was made by you or someone

44:38

else you know what that means you know

44:40

that means this is an especially important

44:42

point and so

44:44

what a bicycle to do was get that you know

44:46

very common practice in just apply it's digital

44:49

notes ah and the point is

44:51

when you come across that note in the future look like you said

44:53

let's see his article even

44:56

if you saved only the most important parts

44:58

in the first place in the middle of you're busy

45:00

work day you're not gonna have the time

45:02

to go back and read you know

45:04

five hundred words of excerpts

45:07

from this article you're just not it's

45:09

just not realistic you're a if you don't

45:11

have the time and it's not a good use of

45:13

your time and so what

45:15

i that the rule of thumb i use as use as to be

45:17

glances if to be able to see a notes

45:20

and in like five seconds the

45:22

able to grasp the just what

45:25

is this about what did the mean take

45:27

away what is the headline if you

45:29

can't do that you're just gonna you're not gonna spend

45:31

the time you're gonna move gonna and all the benefit of that

45:33

know taking was lost where

45:36

are you distilled it next part of the

45:38

codes process is express what he

45:40

mean by that what's going on here yes

45:43

so expresses the final an

45:45

kind of culminating stuff it's the reason

45:48

it's the reason all this all this doing it's

45:51

the reason enough people ask what what is the what

45:54

is the point of all this was the purpose

45:57

yes it is to offload thing you know

45:59

i detail from your memory yes

46:01

it is to have more peace of mind not trying to keep

46:03

track of everything yes it is to be more productive

46:07

the my in my opinion in my experience

46:09

that is just starting points the

46:11

ultimate point of all this there's

46:14

to express yourself express

46:16

it's it's the taken all these ideas from the outer

46:18

world yes but then you combine

46:21

them with ideas and insights from your

46:23

inner world and then those merge

46:25

together and get synthesize into something

46:27

much greater which is something

46:29

that you want to communicate to to others to the

46:31

world it , be telling your story

46:34

it might be creating a product or service

46:37

it might be the way the you lead and manage your

46:39

team it might be the with

46:41

you communicate with your family communication

46:44

is is the lord of the most fundamental

46:47

parts of she all human life asked

46:50

for me the pointed building a second brain is to

46:52

do that more effectively to express yourself

46:55

more succinctly more powerfully

46:57

more compellingly and with more effective this

47:00

species as express the goal decreed as

47:02

an intermediate packet did you

47:04

call it is it's a concrete individual

47:06

building block that make up your work so

47:09

it's you can take these intermediate package that

47:11

you've made from patreon organize

47:13

distilling information and as you said you can take them

47:15

to start playing with them remix see them

47:18

coming with new ideas because now

47:20

this information is easy

47:22

, retrieve easy manipulate

47:25

knowledge have it in your second brain

47:27

and distilled format format

47:29

exactly right yeah my my inspiration for this

47:31

of lagos in our most

47:34

people have play with the have play plastic blocks

47:36

are known as lagers and if you

47:38

remember when you're a kid you

47:40

know you come upon this this pile

47:42

of leaders and you didn't know you're an increase

47:45

are you in many cases didn't have a plan

47:48

didn't have a goal kids tend to not be very

47:50

goal oriented they tend to to

47:52

kind of move toward what excites

47:55

them move toward what interests them there

47:57

your curiosity and we can do

47:59

that as adults we can we

48:01

can move when we can create

48:03

our digital environment and such a way that we

48:05

can move toward what we're passionate

48:07

that will we care about but there is

48:09

something we can do to make them much easier which

48:12

is as a kid the more

48:14

blocks that you have and a more

48:16

diverse the and difference

48:19

an unusual those pieces

48:21

were the better right you

48:23

you knew that you can create something much more interesting

48:26

and exciting with the thousand blocks

48:28

versus one hundred blocks for says ten blocks in

48:30

so i kind of see you know modern

48:34

life is so uncertain we don't

48:36

know where it's gonna lead we don't know

48:38

what the next sees your life is gonna

48:40

bring we often don't even know the goals

48:43

and them in the interest for going to have in the future

48:45

i i don't want to try to predict

48:48

what's gonna happen the future i just don't know

48:50

what to do know is what can make

48:52

any future endeavors so much

48:55

easier is collecting these

48:57

building blocks the collecting

48:59

little snippets of knowledge

49:01

from the stuff and i'm already consuming and already

49:04

experiencing so that when it comes time

49:06

to create that website or to give that

49:08

speech or to write that you know

49:10

essay or to make that decision

49:12

i'm never ever ever from scratch that's

49:15

what i think we want to avoid starting with a blank

49:17

page which is so terrifying we

49:19

want to start with this batch

49:22

of creative raw material that we've already

49:24

collected and it just makes use

49:27

if it makes a see you can take new things

49:29

on so much more effectively

49:32

and also with so much more ease without

49:34

having to kind of reinvent the wheel because

49:37

on a single note storage

49:39

affleck evernote or whatever it is you want to use let's

49:41

see years yet he described

49:44

blocks you treated their and

49:46

what's your what's your on a project and a guy and i'm

49:48

looking for i'm trying to i want

49:50

to redesign this this bedroom

49:53

i'm just kind of is on fire see

49:55

you type you can tighten bedroom in your

49:58

your app your revenue you can bring

50:00

up all the notes you've collected about that

50:03

involve bedrooms in a minority be connected

50:05

to like your , bedroom

50:07

he might be some sort attention to all thing related

50:09

that's in another project but you know you wouldn't

50:11

have known that was there unless

50:14

you had the ability to search for

50:17

it's a perfect example yeah

50:19

yeah if you just collect things

50:22

that resonate with you this is this is how i

50:24

advise people to decide don't make a to analytical

50:27

don't try to us you know rationally

50:29

deduce what should be captured if

50:31

it moves you if excites

50:33

you this surprises you

50:36

if you find yourself your eyes cannon widening

50:38

your heart beating faster your

50:40

breath getting deeper like that

50:42

the body knows your body

50:45

is an information processing system and

50:47

it knows subconsciously even

50:49

if you don't know consciously when you encounter

50:52

an idea or idea story a story

50:54

that is powerful that is important free

50:56

speech is pay attention to those physical signals

50:59

your capture things that off need either you're not

51:01

sure why you're capturing it but i promise

51:03

you over the long term they're going to be so much more interesting

51:06

valuable it is would like without

51:08

the the second brain turbo charged

51:10

the commonplace books with the common way spoke of you

51:12

want to find something yet a know where was that like

51:14

hazards slip through the page where that cool was

51:17

with your second bring you to do a search and

51:19

you're going to it's is bring it up to

51:21

right away exactly exactly

51:24

, know i'm a fan of paper know taking as well i think he can

51:26

use both by on a self

51:28

here with enough sistine are more notebooks

51:31

if more notebooks to know you know why insight

51:33

about let's say i don't know resilience

51:35

have i had in the past that

51:37

is a multiple our endeavor

51:40

or as digitally it's not there was

51:43

, was a yes or your guts or second brain

51:45

you don't it your got your

51:47

come up with new ideas with these intermediate

51:49

package that you've developed because you distilled things

51:52

down ah do you maintain

51:54

your second greener their need maintenance routine

51:56

to get a run through so that's always in tip

51:59

top shape he asked a question

52:01

i'm the one thing that i do really

52:04

for maintenance is just go

52:06

through my inbox which

52:08

is what's called the default folder

52:11

most notes out have one

52:13

designated place where new notes get

52:16

saved it captured right arm

52:19

and what i do

52:21

is just go through my inbox one note at a

52:23

time making one decision about

52:25

each know which is what project as as relate to

52:27

if none were area does it

52:29

belong in is none were resources are going

52:31

to takes , be eyes

52:34

minutes per week arm

52:36

and that's really it's when it's comes to periodic

52:38

maintenance there are maintenance there of other things you

52:40

you can do and should do but they're really

52:42

just part of your projects it

52:45

like it could be useful for example to

52:47

that the examples using i my one it looks and

52:49

been a write an article on resilience i

52:52

, should go through all of a

52:54

bunch of different notebooks and try to find

52:56

or folders and try to find everything that i i've

52:58

learned about resilience but i shouldn't

53:00

do that just because shouldn't

53:02

do that like just because i

53:05

have it on a checklists said to right

53:07

time to pull together all those

53:09

ideas is when i'm getting ready

53:11

to execute that project this

53:14

is a thing once you have everything in your second bringing

53:16

you can kind of leave it kind of messy

53:18

in kind of loose and you should because you don't

53:20

know what the future is gonna bring wait until

53:23

you're actually starting on something

53:25

the use that momentum in that energy

53:28

to kind of some secure reorganizing

53:30

your second brain a little bit trying to find

53:33

a pattern that may a

53:36

pattern of know it's a costume notes that may reside

53:38

in a bunch of different folders armed

53:40

but it's really quite a light touch and quite

53:42

a called just in time he take

53:45

these little organizing actions just

53:47

in time when you actually need that information

53:50

what it would jaegers vinegar a conversation

53:52

is or someplace you will go to learn more about the book in your

53:54

work yes you can find

53:56

everything including the free content

53:58

that i have a the food channel

54:01

our podcast and of course the book which

54:03

has just come out at building a second brain

54:05

dot com the testicle do yoga for two

54:07

things first time it's been a pleasure i

54:09

was right my guess he was tiago for

54:11

to he's the author of the book of building a second

54:13

brain it's available on amazon dot com and bookstores

54:16

everywhere you find more information about his work at

54:18

his website forte labs dot ceo

54:20

also check it or should i was at a whim dot io slash

54:22

second brain refined links to resources from

54:24

delve deeper into this topic

54:33

well that wraps up but another edition of the a when

54:35

podcast makes your check it or a website at art

54:37

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54:39

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always think of of the continued support till next

55:10

time brett mckay reminds i'll listen

55:12

to podcasts would put what you've heard

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